Invoicing

Generate professional invoices with Belgian VAT compliance. Pull in billable time entries, add expenses, and deliver invoices by email or PDF.

Invoice List

The Invoices page shows all invoices with their current status. Columns include:

• Invoice Number – Sequential reference
• Client – Client or firm name
• Case – Linked case number
• Amount – Total invoice amount (excl. and incl. VAT)
• Status – Draft, Sent, Paid, or Overdue
• Date – Invoice date

Creating an Invoice

Click New Invoice to create an invoice. The wizard walks you through:

1. Select client and case – Automatically pulls in unbilled time entries
2. Review line items – Adjust descriptions, quantities, and rates
3. Add expenses – Include any case-related expenses
4. VAT calculation – Automatic Belgian VAT (21%) with configurable rates
5. Generate – Creates a professional PDF invoice

Belgian VAT Compliance

Praxis handles Belgian and EU VAT rules automatically:

• Standard rate – 21% Belgian VAT applied by default
• EU clients – When a client has a valid EU VAT number (verified via VIES), Praxis automatically applies reverse charge and adds the required legal mention
• Exempt services – Configurable exemption categories

PDF Export & Email Delivery

Every invoice generates a clean, professional PDF. You can:

• Download the PDF directly
• Email it to the client from within Praxis
• Print it for physical mailing

Payment Tracking

Mark invoices as paid when payment is received. Track outstanding amounts and overdue invoices from the dashboard.

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